Privacy policy

Dear website visitor,

the sensible and responsible handling of your data is important to us, the Raiys GmbH (“Raiys”). The General Data Protection Regulation (in short: GDPR) of the European Union places special emphasis on transparency in the processing of personal data. With this data protection notice, we would like to ensure this transparency as best as possible.

If you wish to take a look at the GDPR, you will find it on the Internet at:
http://eur-lex.europa.eu/legal-content/DE/TXT/HTML/?uri=CELEX:32016R0679
In the light of this legislation, we would like to provide you with some information on the processing and protection of your personal data, as required by the GDPR. The term “personal data” covers any piece of information that refers to an identified or identifiable natural person (“data subject”). By visiting the Raiys website, you may become a data subject within the meaning of the GDPR.

This Privacy Policy only applies to the web pages within the https://raiys.de website but may also apply to other websites of Raiys that incorporate this Privacy Policy by reference. In particular, this Privacy Policy does not apply to third party websites that are linked to from https://raiys.de.

This Privacy Policy does not automatically apply to profiles of Raiys on third party platforms, including but not limited to social networks (e. g. [DH1] ). Profiles on those platforms are subject to the privacy policies of the respective platform operator(s) and, if applicable, the privacy policies provided therein as a full text version or link by Raiys.

Data Privacy Officer of Raiys GmbH
David Heieck
c/o V-Formation GmbH
Stephanienstr. 18
76133 Karlsruhe
Tel.: 0721 / 170 290 34
email: datenschutz.raiys.gmbh@v-formation.gmbh

2. You may also contact our data protection officer directly by sending an email to datenschutz.raiys.gmbh@v-formation.gmbh or a letter to our postal address with the additional line “Datenschutzbeauftragter” (data protection officer).

When you access our website, the following information is usually automatically transmitted by your browser to our server:

a) Internet address (IP address) of the accessing computer at the time of access
b) Date and time of access
c) Accessed web pages or files
d) Transmitted data volume
e) Message whether the retrieval was successful or why it failed, if applicable (error code)
f) Operating system and browser software of retrieving computer, both including version
g) Screen resolution and color depth of the retrieving computer
h) Browser and language settings
i) Browser plugins (JavaScript, Flash Player, Java, Silverlight, Adobe Acrobat Reader, etc.)
j) Previously visited website (referrer URL)
k) Search term with which the Website was found, e.g., via Google.

We will process this data based on our legitimate interests within the meaning of Art. 6, par. 1, sentence 1, lit. f of the GDPR, namely

a) for making our website available,
b) for maintaining the technical stability and security of our website, including the detection and removal of service interruptions (e.g., by blocking a denial-of-service-attack that is caused by a certain IP address),
c) for statistical analysis of the use of our website for the purpose of its customization and improvement, and
d) for examination in the event of well-founded reasons to suspect an unlawful use (e.g., in the event of a suspected libel and slander in a blog made available by us or fraud in connection with the registration for our services).

This data will be automatically collected when you access our website. Our website cannot be used if you object to the collection of this data. We do not use this data for the purpose of drawing conclusions regarding your identity as a visitor of our website, except when there are well-founded reasons to suspect an unlawful use.

The collected data will be deleted at regular intervals or fully anonymized by deleting at least certain parts of the IP address.

The website uses cookies which assign an identification code to your computer. Cookies are small text files (with an identification code) that are stored on the visitor’s computer when a website is accessed. Being text-only files, cookies cannot contain viruses or other malware.

Cookies help to make websites more comfortable, efficient, and secure. We use both transient and persistent cookies:

a) Transient cookies will be automatically deleted when you close the browser. These are, in particular, session cookies. They store a so-called session ID that can be used to attribute various inquiries made by your browser to just one session. This allows us to recognize your computer when you return to our website. Session cookies are deleted when you log off or close the browser. For instance, a session cookie can be used to keep you logged into your account until you log out.
b) Persistent cookies will be stored beyond a browser session, but automatically deleted upon the expiration of a predefined term which may vary depending on the type of cookie. In addition, you may delete the cookies in the system security settings of your browser at any time.

Generally, we do not use cookies to draw conclusions regarding your identity, but only to identify your computer for the purposes described above. In certain cases, the user may also be identified, if it enters its contact data on our website while a session cookie is placed (e.g., when registering for an account).

We process the data related to technically necessary cookies on the basis of our legitimate interests within the meaning of Article 6, paragraph 1, sentence 1, letter f GDPR, namely to provide certain functionalities of our website. As these cookies are necessary for the technical operation and security of our website, consent is not required and you cannot opt out of such cookies in our cookie consent tool („cookie banner“).

We only process data in connection with statistics and function cookies if you have given us your consent to set such cookies in the context of our cookie banner. The legal basis in this respect is Article 6, paragraph, 1 sentence 1, letter a GDPR. This data is used for the statistical evaluation of the use of the website with the aim of demand-oriented design and improvement (statistics cookies) and the integration and provision of certain functions, such as interactive maps (function cookies).

Most browsers allow users to receive a warning before a cookie is stored, allow users to completely refuse the acceptance of cookies , and/or to delete existing cookies subsequently. However, the usability of the website may be limited due to these settings. If you wish to object to the processing of your data in connection with cookies, you can either decline the placing of such cookies in our cookie banner or disable the acceptance of cookies in your browser settings or make the corresponding settings in Google Analytics as described in the following section.Insbesondere werden auf raiys.de

In particular, https://raiys.de uses cookies for Google Analytics as described below.

This website uses Google Analytics, a web analysis service of Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google”). Google Analytics also uses „cookies“, i.e., text files that are stored on your computer and that allow Google to analyze your use of a certain website. Generally, information on your use of this website generated by cookies will be transmitted to a Google server in the U.S. and stored on that server. Since the anonymization of IP addresses has been enabled for this website, your IP address will be shortened by Google within any of the member states of the European Union or in any other countries which are contracting parties to the Agreement on the European Economic Area prior to transfer outside this region so that it may no longer be matched with a connection point and/or user. Only in exceptional cases, the full IP address will be transferred to a Google server within the U.S. and shortened afterwards.

Furthermore, this website uses Google Analytics for a cross-device analysis of click streams that is based on user IDs.

On behalf of Raiys, Google will use the collected data to analyze your use of the website in order to compile website activity reports and to provide additional services in connection with the use of the website and the internet to Raiys. Furthermore, Google may transfer this information to third parties, if it is required to do so in accordance with statutory provisions, or if third parties process data on behalf of Google. Under no circumstances will Google link your IP address with other Google data.

We use Google Analytics to analyze the use of our website and to improve it on an ongoing basis. The statistical data obtained will help us improve our offer and to make it more interesting to you as a user. With regard to the exceptional cases in which personal data is transferred to the USA, we base the data transfer on the (“SCC ”) (https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en) concluded between us and Google. However, in the opinion of the European Court of Justice (ECJ), the USA currently do not offer a level of data protection that is adequate for European standards. Therefore, despite the technical and organizational measures taken by us and Google, it cannot be completely precluded that US authorities will gain access to and process your personal data collected as part of Google Analytics.

The legal basis for the use of Google Analytics is your consent given in the context of our cookie banner pursuant to Article 6, paragraph 1, sentence 1, letter a GDPR. With your consent to the use of statistics cookies, you also consent to the transfer of your data to the USA, as described above, in accordance with Article 49, paragraph 1, sentence 1, letter a GDPR. If you have not consented to the use of statistics cookies, the data transfer described will not take place.

You may prevent the storing of cookies by making the appropriate settings in your browser software. In addition, you may object to the collection of data by Google Analytics, by installing an opt-out add-on for your browser available from the following link:

https://tools.google.com/dlpage/gaoptout?hl=en

Furthermore, Google makes additional information on data protection available at https://policies.google.com/technologies/partner-sites?hl=en, including on the possibilities of opting out of data collection.

On our website, we may use Google Maps to display locations and to create route descriptions. This is also a service of Google LLC
(details see II.3.).

If you use the Google Maps component integrated into our website, Google stores a cookie on your end device via your Internet browser. In order to display the locations and to create route descriptions, the automatically generated usage data (see section II above) and any additional information you may have voluntarily entered, in particular your location, are transmitted to Google and processed there. The connection to Google established in this way enables Google to determine in particular from which (namely our) website your request was sent and to which (namely your) IP address the route descriptions are to be transmitted. We cannot exclude the possibility that Google uses servers in the USA.

The legal basis for this data processing is our legitimate interest according to Article 6, paragraph 1, sentence 1, letter f GDPR. The legitimate interest lies in optimizing the functionality of our website. With regard to the exceptional cases in which personal data is transferred to the USA, we base the data transfer on the  (“SCC ) (https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en) concluded between us and Google. In the opinion of the European Court of Justice (ECJ), the USA currently do not offer a level of data protection commensurate with European standards. Therefore, despite the technical and organizational measures taken by us and Google, it cannot be completely precluded that U.S. authorities gain access to and process your personal data collected in the context of the Google Maps plugin.

If you do not agree to this processing, you have the option of preventing the installation of cookies by making the appropriate settings in your Internet browser. You will find details on this in the section “Cookies”.

In addition, Google Maps and the information obtained via Google Maps are used in accordance with the Goolge Terms of Use (https://policies.google.com/terms?gl=EN&hl=en) and the Terms and Conditions for Google Maps (https://www.google.com/intl/en_en/help/terms_maps.html).

Google also provides further information at https://adssettings.google.com/authenticated and https://policies.google.com/privacy.

To avoid spam messages and thus as a security measure, we use the service reCAPTACHA of Google LLC (details see II.3.) on our website. reCAPTCHA is used to assess whether a website visitor is a human or a computer program (so-called „bot“). In some cases, interaction with you as the user is required, and in some cases the assessment is conducted invisibly for you in the background on the basis of the analysis of your surfing behavior. In the process, the data listed under II. of this data privacy notice as well as further data on usage behavior, such as mouse movements and keyboard strokes, are processed.

The data required for the analysis is forwarded to Google and processed by Google partly in the USA and possibly also for its own purposes. Google uses the collected information on our behalf to evaluate your use of the website in order to ensure the detection of bots and spam messages. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.

For cases in which personal data is transferred to the USA, we base the data transfer on the concluded between us and Google (https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en). In the opinion of the European Court of Justice (ECJ), the USA currently do not offer a level of data protection that is adequate for European standards. Therefore, despite the technical and organizational measures taken by us and Google, it cannot be completely precluded that U.S. authorities gain access to and process your personal data collected in the context of Google reCAPTCHA.

The legal basis for the use of Google reCAPTCHA is your consent given in the context of our cookie banner in accordance with Article 6, paragraph 1, sentence 1, letter a GDPR. With your consent to the use of statistics cookies, you also consent to the transfer of your data to the USA as described here in accordance with Article 49, paragraph 1, sentence 1, letter a GDPR. If you have not consented to the use of statistics cookies, the data transfer described will not take place.

If you contact us via our contact form or by email, we will use the data you provide for processing your request or inquiry. You need to provide personal data to enable us to process and respond to your request or inquiry – otherwise we cannot respond or may not be able to fully reply to your inquiry.

The legal basis for this type of data processing is Article 6, paragraph 1, sentence 1, letter b GDPR, since the processing of the corresponding data is required for performing the contract or for taking other steps prior to entering into a contract.

Your data will be deleted when your inquiry has been fully responded to and if there are no conflicting statutory retention periods that forbid its deletion, such as retention periods under trade or tax law.

The following information applies both to applications submitted via our (https://raiys.de/#jobs) and to applications submitted by e-mail, conventional mail or other channels. The following paragraphs inform you which personal data we process as part of the application process.

Via https://raiys.de/#jobs or via announcements elsewhere, you will receive information on our currently vacant positions, for which you can apply via the established applicant portal, e-mail or conventional mail.

We will process your application documents in accordance with the following provisions as part of the application process and pass on your data to the employees involved in the selection process if this is necessary for the specific application process. Ultimately, it is always people who decide on your employment with us; fully automated decision-making does not take place.

For the conclusion of an employment contract with us, the provision of meaningful application documents by you is required. We process the following categories of data on our applicants:

• Correspondence (e-mails, etc.)
• Submitted application documents
• Evaluation of applicants

The personal data and documents provided by you as part of the application process, as well as notes prepared by us, are processed by us exclusively for the purposes of processing your application, i. e. primarily for deciding whether you should be hired and, if so, for which position and under which conditions. Your data will be processed by us in accordance with the applicable data protection regulations. Your data will only be passed on to third parties outside our company in this context in exceptional cases if you give your separate consent or if there is a legal obligation to do so.

The legal basis for the processing of personal data in an application procedure is Article 6, paragraph 1, sentence 1, letter b GDPR as well as Section 26, paragraph 1 of the German Federal Data Protection Act (BDSG), as the processing of your data is necessary for the implementation of pre-contractual measures, namely the decision on the establishment of an employment relationship.

If you consent to the further storage of your personal data in our applicant pool after the – for the time being unsuccessful – conclusion of the application process, the legal basis for the associated further processing is your consent pursuant to Article 6, paragraph 1, sentence 1, letter a GDPR. You can revoke your consent at any time with effect for the future without giving reasons.

In our company, vacancies are usually filled in cooperation with the relevant employees in the teams. If, at the time of your application, we have other vacancies that match your applicant profile, we may also forward your application to the employees responsible for these positions. If you do not agree to your application being forwarded, please let us know when you apply or by e-mail.

All employees involved in our staffing process are obligated to maintain data secrecy in accordance with the applicable data protection regulations.

Wenn Ihre Bewerbung bei uns zu einer Anstellung geführt hat, werden Ihre Daten für das neue Beschäftigungsverhältnis übernommen und verarbeitet, soweit sie für die Begründung und Durchführung des Beschäftigungsverhältnisses erforderlich sind.

With a speculative application, you are not applying for a specifically announced position, but are showing your general interest in working for our company. In this case, we will respond to your application to indicate the positions for which we consider your applicant profile suitable and to which departments or teams we will forward your application, so that you are informed about who has access to your personal data.

If your application has led to a position with us, your data will be taken over and processed for the new employment relationship insofar as it is necessary for the establishment and implementation of the employment relationship.

In the event of a rejection, we will keep your personal data and documents with us for six (6) months in order to be able to process any queries relating to your application and our rejection. In this case, your data will be deleted six (6) months after the end of the application process with us. In the event that you have consented to further processing of your personal data in our applicant pool, the data will be deleted when it is no longer necessary for the purposes for which it was collected and processed to that extent, as a rule after a period of two (2) years after inclusion in the applicant pool.

You may withdraw your application with us at any time. To do so, please send us an e-mail to your contact person in our company.

Please note that for legal reasons, it is not possible for us to delete all data relating to your application immediately, as we must retain certain data for a period of six (6) months in order to comply with legal requirements.

If you have any questions or suggestions regarding our application process, please contact your contact person in our company or info@raiys.de.

Services that require a user registration such as a newsletter may be subject to additional data protection regulations to which reference will be made during the registration process.

We will only disclose your personal data to external third parties, if this is required for the processing or handling of your concern, if this is permitted based on another legal basis, or if you have granted your consent. External recipients may include but are not limited to service providers that we use in the provision of services, for instance in the area of technical infrastructure and the maintenance of our website. These processors will be carefully selected. They shall use the data exclusively for the purposes indicated by us and in accordance with our instructions.

In the event data is transmitted to third parties whose registered office, place of residence, or place of data processing is not within a member state of the European Union or another country that is a party to the Agreement on the European Economic Area, we will ensure prior to passing on your data that, except for the statutorily permitted exceptions, the recipient complies with a reasonable level of data protection or that you have provided your sufficient consent.

We will store your personal data only as long as required for meeting the purposes or – if a consent was granted – as long as you do not withdraw your consent. In the event of an objection, we will delete your personal data, unless their continued processing is permitted in accordance with the applicable statutory provisions, or even compellingly required (e.g., due to retention periods under trade or tax law). We will also delete your personal data if we are obligated to do so subject statutory requirements.

1. As a data subject, you have numerous rights. These include, but are not limited to the following rights:

b) Right to rectification (Article 16 of the GDPR): You may demand that we rectify inaccurate personal data.

c) Right to erasure (Article 17 of the GDPR): You may demand that we erase or delete any data that has been unlawfully processed.

e) Right to data portability (Article 20 of the GDPR): If you provide data to us under an agreement or based on a consent, you may demand the provision of the data submitted by you in a structured, common, and machine-readable format, or that we transmit this information to another controller.

g) Withdrawal of consent (Art. 7, par. 3 of the GDPR): If you have granted your consent to the processing of your data you may withdraw this consent at any time with effect for the future. The legitimacy of the processing of your data until the date of your withdrawal remains unaffected.

h) Right to lodge complaints with a supervisory authority (Art. 77 of the GDPR): Furthermore, you have the right to lodge a complaint with the competent supervisory authority, if you consider that the processing of your personal data violates the applicable statutory provisions, rules, and regulations. In this case, you may contact the data protection authority having competence at your place of residence or in your country or the data protection authority having competence at our place of business.

2. Furthermore, we are obligated to inform all recipients to whom we have disclosed data about any rectification or deletion of data or the restriction of its processing that occur in accordance with the Articles 16, 17 par. 1, 18 of the GDPR (Right to be forgotten). However, this obligation shall not apply, if this notification is not possible or only with a disproportionate amount of effort. Notwithstanding this fact, you have the right to obtain information on these recipients.

3. You are only entitled to the rights described above subject to the condition precedent that the applicable legal requirements have been complied with, including those that are not explicitly mentioned in the above explanations.

4. You must assert any claims as a data subject against Raiys GmbH. However, with regard to you rights you may also contact our data protection officer.

1. This Privacy Policy becomes effective on May 19th, 2022.

2. Due to the further development of technology, of our services, and/or organization and due to changed legal and/or official requirements it may be necessary to review and amend this data protection information. The current version of our Privacy Policy as retrievable from our website on the date of your visit to our website shall apply.